Privacy Policy

Effective Date: 29 October 2026

1. Introduction

617 Goalies is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store, share, and protect your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our services, booking coaching sessions, submitting enquiries, or visiting our website, you acknowledge the practices described in this Privacy Notice.

2. Data Controller

617 Goalies is a trading name of the data controller responsible for processing personal information collected through coaching activities and the website.

617 Goalies (James Harris)

ICO Registration Number: ZB906968
Website: www.617goalies.co.uk
Email: 617goalies@protonmail.com

3. Information We Collect

We may collect and process the following categories of personal information:

Participant Information

  • Name

  • Age

  • Gender (where relevant)

  • Contact details (email/telephone number)

  • Parent or guardian information (for participants under 18)

  • Contact details (for participants under 18)

  • Emergency Contact details (for participants under 18)

Health and Medical Information

Where necessary for participation and safety:

  • Medical conditions

  • Allergies

  • Injury information

  • Emergency medical information

Customer Information

  • Booking details

  • Payment information

  • Communication records

  • Enquiries and correspondence

Website Information

When visiting www.617goalies.co.uk, we may collect:

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Date and time of access

  • Website usage analytics

How We Collect Information

Information may be collected through:

  • Website enquiry forms

  • Coaching registration forms

  • Session booking forms

  • Email correspondence

  • Telephone calls

  • Text messages

  • WhatsApp communications

  • Social media enquiries

  • In-person interactions

  • Hockey clubs, schools, camps, or event organisers where appropriate

Why We Process Your Information

We process personal information to:

  • Deliver hockey goalkeeping coaching services

  • Manage bookings and scheduling

  • Communicate with participants and parents

  • Process payments and maintain financial records

  • Maintain attendance records

  • Protect participant welfare and safety

  • Meet safeguarding requirements

  • Respond to enquiries

  • Improve our services and website

  • Comply with legal, regulatory, insurance, and tax obligations

  • Promote 617 Goalies where appropriate consent has been obtained

Lawful Bases for Processing

Under UK GDPR, we rely upon the following lawful bases:

Contract - To provide coaching services, administer bookings, and communicate regarding sessions.

Legal Obligation - To comply with legal, tax, safeguarding, and regulatory requirements.

Legitimate Interests - To manage and improve coaching services, maintain records, communicate with customers, and operate our business effectively.

Consent

For:

  • Photography and video usage

  • Marketing communications

  • Certain website cookies where required

Consent may be withdrawn at any time.

Children's Information

617 Goalies coaches participants under the age of 18. Where consent is required, it will be obtained from a parent or legal guardian. We take particular care when processing children's personal information and only collect information necessary to provide coaching services safely and effectively.

Special Category Data

Certain information, such as medical information, is classified as Special Category Data under UK GDPR.

Where this information is collected, it is processed solely for:

  • Health and safety purposes

  • Emergency situations

  • Welfare and safeguarding considerations

Access is restricted to those who require the information to ensure safe participation.

Photography and Video

Photographs and videos may occasionally be taken during coaching sessions, camps, or events for:

  • Coaching analysis

  • Website content

  • Social media content

  • Marketing and promotional purposes

Images of participants under the age of 18 will only be used where appropriate consent has been provided by a parent or guardian. Children will not ordinarily be identified by full name alongside photographs without explicit consent in writing from a parent or guardian. Consent may be withdrawn at any time by contacting us.

Sharing Personal Information

We do not sell personal information. Personal information may be shared where necessary with:

  • Hockey clubs

  • Schools

  • Facility providers

  • England Hockey

  • Medical professionals during emergencies

  • Safeguarding authorities

  • Law enforcement agencies where legally required

Information will only be shared where there is a lawful basis to do so.

Third-Party Service Providers

617 Goalies may use third-party providers to support the operation of its services, including:

  • Email providers

  • Website hosting providers

  • Payment processors

  • Cloud storage services

  • Registration and booking platforms

  • Social media platforms

These providers are required to protect personal information and process it securely.

International Transfers

Some third-party service providers may process personal information outside the United Kingdom. Where this occurs, 617 Goalies will ensure appropriate safeguards are in place to protect personal information in accordance with UK GDPR requirements.

Data Security

617 Goalies implements appropriate technical and organisational measures to protect personal information from:

  • Unauthorised access

  • Unlawful processing

  • Accidental loss

  • Destruction

  • Damage

  • Disclosure

Measures may include:

  • Password-protected devices

  • Secure email services

  • Access controls

  • Secure cloud storage

  • Regular review of stored data

Data Retention

Personal information will only be retained for as long as necessary. Typical retention periods include:

617 Goalies will only retain personal information for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting, safeguarding, and insurance requirements.

  • Financial records, invoices, timesheets, mileage records, payment records, and tax-related documentation will normally be retained for six years following the end of the relevant tax year.

  • Booking records, registration forms, coaching records, and attendance records will normally be retained for up to three years following the participant's last engagement with 617 Goalies.

  • Medical and health information provided for participant safety will normally be retained for the duration of the coaching relationship and deleted when no longer required, unless there is a safeguarding, insurance, or legal reason to retain it for longer.

  • Photography and media consent records will normally be retained for up to three years following withdrawal of consent or the participant's final engagement with 617 Goalies.

  • Marketing consent records will be retained until consent is withdrawn or the individual requests removal from communications.

  • Safeguarding-related records will be retained in accordance with applicable safeguarding guidance, legal requirements, and any recommendations issued by relevant governing bodies or statutory agencies.

  • Website enquiry records and general correspondence will normally be retained for up to three years unless a longer retention period is required for legitimate business, legal, or safeguarding reasons.

Once retention periods have expired, personal information will be securely deleted, anonymised, or otherwise disposed of in a manner designed to prevent unauthorised access or recovery.

Data Breaches

617 Goalies maintains procedures for identifying, investigating, and responding to personal data breaches.

Where required by law, relevant breaches will be reported to the Information Commissioner's Office and affected individuals within the applicable timescales.

Your Rights

Under UK GDPR, individuals may have the right to:

  • Access personal information

  • Correct inaccurate information

  • Request erasure of personal information

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent

  • Lodge a complaint with the ICO

Requests can be made by contacting: 617goalies@protonmail.com

Cookies

The website www.617goalies.co.uk may use cookies and similar technologies to improve functionality, performance, and user experience. Users can manage cookies through browser settings. Where legally required, consent will be obtained before non-essential cookies are placed on a user's device.

Complaints

If you have concerns regarding how your personal information has been handled, please contact 617 Goalies in the first instance. You also have the right to complain to the Information Commissioner's Office (ICO):

Website: https://ico.org.uk

Changes to This Privacy Notice

617 Goalies may update this Privacy Notice from time to time to reflect changes in legal requirements or business practices.

The most current version will always be available on www.617goalies.co.uk.